GUIDELINES
1. How to apply for admission:
A student seeking
admission to a particular
course should apply in the prescribed application form costing Rs. 500
(Rupees five hundred only) for Centres in India and US $
50 for International Centres (Dollars Fifty only) which
will be available at the respective Centres. The Centre Co-ordinator will
collect and send all the applications of the students to the School of
Distance Education, Mahatma Gandhi University with all certificates in
original within one month after the beginning of each course. The
applications of candidates who do not possess the minimum required
qualifications will be summarily rejected. Only those candidates who
possess qualifications recognised by this University are eligible for
admission. The details of courses and institutions recognised by Mahatma
Gandhi University may be obtained from the Centre Co-ordinator.
2.
How to fill up the application form:-
The application form should be legibly filled in by the student
himself/herself in his/her own handwriting. Photographs should be pasted
in the relevent column and the same should be attested by the Centre Co-ordinator
or a Gazetted Officer. The application form should be supported by the
following certificates in original.
(i)
SSLC/Equivalent examination (Attested true copy will be sufficient)
(ii)
Qualifying Degree Certificate with marklist in the case of
Graduates and qualifying Pass Certificate with marklists in the case of
students who have completed pre-Degree/Higher
Secondary.
(iii)
Transfer Certificate, Course & Conduct Certificate from the
institution last attended.
(iv)
Community Certificate from Village Officer in the case of students
belonging to backward classes (SC/ST/OEC)
(v)
Demand Draft towards course fee. D D should be drawn from SBT
or SBI in favour of the Finance Officer, Mahatma Gandhi University,
payable at State Bank of Travancore, Mahatma Gandhi University Campus
Branch (Code 669), Priyadarshini Hills, Kottayam.
Incomplete
/ defective applications will be rejected.
3.
Admission Procedure:-
(i)
Applications complete in all respects will be processed in the
School of Distance Education and admission cards will be issued to each
student through the Centre concerned. The applications for matriculation /
recognition / eligibility certificates are also provided along with the
application form. Students who have passed their qualifying examination
from Universities other than Mahatma Gandhi University should apply for
matriculation. Applicants from Universities/Institutions other than
Universities in Kerala should apply for eligibility certificate and
recognition. No
separate fee is to be remitted by them. Similarly candidates
from other Universities should produce Migration Certificates / No
Objection Certificates from the Universities or other Boards of
Examinations.
(ii)
The Centre Co-ordinator will satisfy himself that admission is
given only to those applicants whose qualifications are recognised by this
University. He will attest the application for matriculation / recognition
/ eligibility certificate after getting them filled in.
(iii)
The students who have passed courses run by the Boards/Universities
of foreign countries should submit an application for course recognition
with prescribed fee at the time of admission and a copy of the Syllabus
attested by the Indian Embassy concerned.
(iv)
Outside India where migration certificates are not issued by the
Boards/Universities, a certificate from the concerned Boards/Universities
should be submitted to the effect that they do not follow the procedure of
issuing migration certificates. This certificate should be attested by the
Indian Embassy concerned.
(v)
Outside India where transfer certificate are not issued by the
institutions the students should produce a document in a form prescribed
by the School of Distance Education relating to the details in the T. C.
and the document should be signed by the Head of the institution from
which the student has completed his/her qualifying examination. In the
case of private candidates the document should be attested by Indian
Embassy concerned.
(vi)
Outside Kerala, where the colleges are not issuing T. C., the
students should produce their Course Leaving Certificates from the
institution instead of T. C. A seal shall be affixed on the reverse side
of the said Certificates from the School of Distance Education and also on
the reverse side of the provisional/Degree Certificates as the case may be
showing the details of registration. The Certificates will be returned to
the Centre Co-ordinators after verification.
4.
Mode of Payment Of Fees
The fees prescribed
shall be paid in the form of demand draft only. The Centre will issue the
application forms to the students for admission to the course, collect the
filled in applications and send them on to the School of Distance education
along with the registration fee and the tuition fee in full. In the case
of M.C.A. and M.Sc. Information Technology, the tuition fee need be paid
only in two instalments. The demand drafts for registration fee, tuition
fee and examination fee should be drawn in favour of the
finance officer, mahatma gandhi university payable at state
bank of travancore, mahatma gandhi university campus branch. Code
No. 669. Demand Drafts drawn from State Bank of India or State Bank of
Tavancore payable at S. B. T., M. G. Uty. Campus Branch, Priyadarshini
Hills only will be accepted. Tuition fees of the candidates whose
applications are rejected will be sent back to the Centre.
5.
Syllabus and Scheme of Examinations
The University shall
have the exclusive right to prescribe the syllabi for the courses of study
for each year and to prescribe the scheme of examinations. One copy of the
syllabus will be given to each student. The University reserves the right
to change /modify/ alter the syllabi at any time and conduct the
examination accordingly.
6.
Course Material
The
School of Distance Education will supply the study materials except part
II aditional languages to candidates.
7.
Conduct of Classes, Seminars
The
classes for the students will be arranged and conducted at the Centre. In
conducting such programmes the relevant provision in the University
Regulations shall be followed. The University may arrange common seminars,
if required, at selected Centres. The students and other faculty members
participating in the seminars will have to bear their own expenses.
8.
Conduct of Examinations
The
University will conduct examinations at the notified Centres provided that
sufficient numbers of students appear for the examination. To be eligible
to appear at annual examination in any course, a candidate is required to
fullfil the following conditions.
(i)
Full payment of Course fee for the year.
(ii)
75% of the prescribed attendance.
(iii) Submission / Completion of Project Report, Dissertation and Practicals within the specified date.
Notification will be
issued by the Controller of Examinations for the conduct of Examinations
of the Off Campus Academic Programmes. Centre Co-ordinator shall arrange
to collect sufficient number of examination application forms by remitting
the prescribed amount and should distribute it to the students. The Co-ordinator
is also responsible to forward the filled in exam applications to the
School before the last date for submission of application prescribed in
the notification. It will be the duty of the students to receive hall
tickets for the examination from the Centre Co-ordinator well in advance
of the examination as per rules and precedence in this regard.
9.
General Points for Infor
(i)
Students are not permitted to do more than one course at a time.
(ii)
Applications for the examination along with the required fee should
be forwarded to the Director, School of Distance Education through the
Centre concerned. The time table, venue and other details of examinations
will be communicated to the Centres / Student at the appropriate time.
Hall tickets will be issued to the students through the centre of the
examination. Change of
examination Centre will be permitted only in the case of candidates
failed in the final examination.
(iii)
Copies of result sheets and mark lists will be made available at
the concerned Centres by the Controller of Examinations.
(iv)
Documents submitted along with the application shall be returned
after verification in the office of the School of Distance Education.
Students are advised to keep enough photostat copies of the documents
before submitting the same to the office.
(v)
Change of Centre of study will be allowed only in exceptional cases
and with the permission of the Director, School of Distance Education and
with the concurrence of the concerned Centres on payment of the prescribed
fees.
(vi)
All students, including those belonging to backward classes, are
required to pay the fee in full at the time of admission. They will be
permitted to receive the concessions from Harijan Welfare Department as
per rules in this regard.
(viii)
Fee once paid will not be refunded under any circumstance.
(ix)
If a candidate who has discontinued a course in a particular year,
seeks permission for re-admission in another year, he should apply with
the recommendations of the Centre Co-ordinator as per the University
rules. He should also pay the re-admission fee prescribed by the
University. Cancellation of the registration to a course can be made on
the request of a candidate if the application for cancellation is
recommended by the Centre Co-ordinator. Students who wish to cancel the
registration after first year exam should
produce examination cancellation order from the Controller of
Examinations. Candidates discontinuing a course of study in a particular
semester / year have to pay the full fees of that semester/year and 10% of
the fees of subsequent semester / year as Fine.
(x)
All correspondence should be addressed to the
director, school of distance education, mahatma gandhi university,
priyadarshini hills p. o., kottayam - 686 560, kerala, india.
